Receptionist/Administrative Assistant
Hudson, WI Hudson, WI Full-time Full-time $20 - $24 an hour $20 - $24 an hour 3 days ago 3 days ago 3 days ago RECEPTIONIST/ ADMINISTRATIVE ASSISTANT Summary Concrete Arts is looking for a person who is professional, hardworking, positive, committed to growth and development, and well-organized to work as a Receptionist and Administrative Assistant with a concentration in administrative tasks.
The Receptionist and Administrative Assistant duties include answering phones, receiving deliveries, along with other general tasks.
Administrative duties include forms management across departments and platforms, creating forms, documents, and booklets using Word, SAGE, Adobe DC Pro, and QuickBooks, assisting in invoicing and other related tasks.
This position requires a quick learner who is comfortable with numbers, tables, creating word and pdf documents, well organized, able to manage multiple projects with a high level of efficiency and attention to detail, and who has a strong sense of organization.
Potential growth within the Finance and Administrative area of the company.
Essential Duties and Responsibilities Ensuring that client information details are kept up-to-date Ensuring new Customer Onboarding Documentation is complete Creating and sending invoices and statements to customers Checking the data input to ensure the accuracy of the final bill Posts customer account payments by recording transactions Resolves account discrepancies by obtaining and investigating information from the project managers or estimators.
Reporting issues or irregularities to the financial head of the company.
Creates and Updates Company Forms for all departments.
Converts forms to PDF and makes them fillable (Adobe Acrobat DC Pro) Updates Phone/Contact List as needed with new hires and terminations.
Answer telephones to direct calls or provide information Greet customers, vendors, and visitors Distribute incoming mail File documents or records Order office supplies Operate computers and other office equipment Clean and organize facilities and office equipment Prepare business correspondence Proof-read documents, records, or other files to ensure accuracy Provide notifications to customers or employees Transmit information, materials, or documentation via email, mail, or fax Record personnel information Schedule business operational activities Other duties as assigned.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.
Duties, responsibilities and activities may change at any time with or without notice.
Security and Confidentiality Responsibilities In this role you will be trusted with confidential information as well as protected health information Understand all of the information security policies that make up the Concrete Arts Employment policy and/or HIPPA policies Communicate with the Concrete Arts Management Team regularly by providing feedback Capabilities Adaptability - ability to maintain efficiency and effectiveness in an ever-changing environment Timeliness - the ability to consistently meet deadlines and to work well under pressure Ethics - treats employees and visitors with respect; upholds company core values Learning - open to new concepts, continuous improvement, programs, and continued education opportunities Quality of Work - Accuracy - Strong attention to detail Organization - Excellent organizational skills keeping information organized and accessible, maintains efficient workspace, manages time well Professionalism - professional demeanor, positive attitude, self-aware Security - Able to handle sensitive information in a secure and responsible manner Teamwork - Ability to work on an independent basis or as part of a team.
Position Type/Expected Hours of Work Full-Time, Monday through Friday, 7:
00 am - 3:
30 pm Education and/or Experience High School diploma or General Education Degree (GED) is preferred.
Proficiency in MS Office (especially Excel and Word) Language Skills Ability to communicate verbally in English Ability to read and comprehend written and verbal instructions in English Good communication skills - written, verbal, and listening Mathematical Skills Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Percentages.
Software Skills Required Proficiency in Microsoft Office Excel, Word, Power Point, Outlook Preferred Word Section Breaks, Tables, Table of Contents, Formatting Styles Adobe DC Pro or PDF maker, SAGE, Quikbooks Physical Demands While performing the duties of this Job, the employee is regularly required to use the phone, computer keyboard, sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear.
The employee must regularly lift and/or move up to 20 pounds.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts.
The noise level in the work environment is usually quiet in office areas, with louder noises in warehouse areas.
Job Type:
Full-time Pay:
$20.
00 - $24.
00 per hour
Benefits:
401(k) Dental insurance Health insurance Health savings account Life insurance Paid time off Vision insurance Schedule:
Day shift Monday to Friday Ability to commute/relocate:
Hudson, WI 54016:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Customer service:
1 year (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
The Receptionist and Administrative Assistant duties include answering phones, receiving deliveries, along with other general tasks.
Administrative duties include forms management across departments and platforms, creating forms, documents, and booklets using Word, SAGE, Adobe DC Pro, and QuickBooks, assisting in invoicing and other related tasks.
This position requires a quick learner who is comfortable with numbers, tables, creating word and pdf documents, well organized, able to manage multiple projects with a high level of efficiency and attention to detail, and who has a strong sense of organization.
Potential growth within the Finance and Administrative area of the company.
Essential Duties and Responsibilities Ensuring that client information details are kept up-to-date Ensuring new Customer Onboarding Documentation is complete Creating and sending invoices and statements to customers Checking the data input to ensure the accuracy of the final bill Posts customer account payments by recording transactions Resolves account discrepancies by obtaining and investigating information from the project managers or estimators.
Reporting issues or irregularities to the financial head of the company.
Creates and Updates Company Forms for all departments.
Converts forms to PDF and makes them fillable (Adobe Acrobat DC Pro) Updates Phone/Contact List as needed with new hires and terminations.
Answer telephones to direct calls or provide information Greet customers, vendors, and visitors Distribute incoming mail File documents or records Order office supplies Operate computers and other office equipment Clean and organize facilities and office equipment Prepare business correspondence Proof-read documents, records, or other files to ensure accuracy Provide notifications to customers or employees Transmit information, materials, or documentation via email, mail, or fax Record personnel information Schedule business operational activities Other duties as assigned.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.
Duties, responsibilities and activities may change at any time with or without notice.
Security and Confidentiality Responsibilities In this role you will be trusted with confidential information as well as protected health information Understand all of the information security policies that make up the Concrete Arts Employment policy and/or HIPPA policies Communicate with the Concrete Arts Management Team regularly by providing feedback Capabilities Adaptability - ability to maintain efficiency and effectiveness in an ever-changing environment Timeliness - the ability to consistently meet deadlines and to work well under pressure Ethics - treats employees and visitors with respect; upholds company core values Learning - open to new concepts, continuous improvement, programs, and continued education opportunities Quality of Work - Accuracy - Strong attention to detail Organization - Excellent organizational skills keeping information organized and accessible, maintains efficient workspace, manages time well Professionalism - professional demeanor, positive attitude, self-aware Security - Able to handle sensitive information in a secure and responsible manner Teamwork - Ability to work on an independent basis or as part of a team.
Position Type/Expected Hours of Work Full-Time, Monday through Friday, 7:
00 am - 3:
30 pm Education and/or Experience High School diploma or General Education Degree (GED) is preferred.
Proficiency in MS Office (especially Excel and Word) Language Skills Ability to communicate verbally in English Ability to read and comprehend written and verbal instructions in English Good communication skills - written, verbal, and listening Mathematical Skills Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Percentages.
Software Skills Required Proficiency in Microsoft Office Excel, Word, Power Point, Outlook Preferred Word Section Breaks, Tables, Table of Contents, Formatting Styles Adobe DC Pro or PDF maker, SAGE, Quikbooks Physical Demands While performing the duties of this Job, the employee is regularly required to use the phone, computer keyboard, sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear.
The employee must regularly lift and/or move up to 20 pounds.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts.
The noise level in the work environment is usually quiet in office areas, with louder noises in warehouse areas.
Job Type:
Full-time Pay:
$20.
00 - $24.
00 per hour
Benefits:
401(k) Dental insurance Health insurance Health savings account Life insurance Paid time off Vision insurance Schedule:
Day shift Monday to Friday Ability to commute/relocate:
Hudson, WI 54016:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Customer service:
1 year (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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